Potential  Employees policy

This Policy describes how the University of Limassol will or may process any personal information of potential employees (in accordance with Article 13)

Introduction

You have shown interest in joining University of Limassol and therefore you are considered as a potential employee of the University. The University of Limassol is obliged to notify you of this information under the relevant data protection legislation including GDPR Regulation. This Notice is communicated to all natural persons who are interested in applying for an employment position at University of Limassol or otherwise expressing an interest to establish an employment relationship with University of Limassol.

This notice explains to you how University of Limassol (which includes its affiliate companies and is referred to as ‘University of Limassol’,or ‘UoL’, or ‘Company’, or ‘We’) will collect, process, and use personal data about you during the application process.

University of Limassol is committed to protecting your privacy and handling your data in an open and transparent manner. We will handle your personal information with full respect for your personality and your rights arising from GDPR Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (the Regulation) as well as Law 125(I)/2018.

We ask you to read this Notice carefully as it contains important information on who we are, how and why we collect, store, use, and share your personal information, your rights in relation to your personal information, and how to contact us and the supervisory authorities in the event that you have a complaint.

Definitions

In this notice:

Personal data means any information about you that could identify you directly or indirectly, such as your name, ID number, phone number.

Processing means any operation or set of operations performed on personal data, by automated means or otherwise, including collection, recording, organization, structuring, storage, adaptation, or alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment or combination, restriction, erasure, or destruction.

Controller means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. University of Limassol acts as a controller in relation to itself as well as in relation to affiliate companies which provide ancillary services, such as administrative services, consultancy, translations, and other services.

If you have any questions, or want more details about how we use your personal information, you can contact our Data Protection Officer at:
E-Mail: dpo@uol.ac.cy

Who we are?

The University of Limassol is a progression of the Cyprus International Institute of Management (CIIM), a renowned business school operating in Cyprus since 1990 when it was founded as a Private School of Higher Education, by a group of leading executives of the Cypriot economy and renowned academics from leading Universities overseas.

Our office address:

Akadimias 21, Aglantzia 2107, Cyprus

telephone: 77 77 24 46

Collection of information and categories of data

The information we may collect:

We may collect the following information during the recruitment process:

General information: Your name, last name, your contact details (i.e. address, fixed and mobile phone numbers, email address) and date of birth

Details of your qualifications, experience (including CV, academic or educational degrees), Reference/Recommendation Letter, License for Registered Practicing
.
Details of your references.

Special categories of data: Your nationality and sex.

We may collect the following information after the shortlisting stage, and before making a final decision to recruit:

Information about your previous academic and/or employment history, including your salary.
Information regarding your academic and professional qualifications.
Your nationality, driving license, marital status.

 *Some of the above categories may not apply to you depending on the position you are applying for.

How we collect the information:

We collect this information from you, your referees (details of whom you will have provided), your education provider, or any relevant professional body.

Why we collect the information and how we use it

We will typically collect and use this information for the following purposes:

• To take the necessary steps to enter into a contract, such as to examine your application and to take all the necessary steps to the conclusion of an employment contract; (GDPR, Article 6(1)(b))
• for compliance with a legal obligation (, such as the employment legislation and tax legislation ( GDPR, Article 6(1)(c));
• for the purposes of our legitimate interests, but only if these are not overridden by your interests, rights, or freedoms (Article 6(1)(f)), such as:
• in the course of operation and safety of the information technology (IT) department of the Company;
• (ii) in the course of implementing a closed-circuit monitoring system (CCTV) in our premises;
• (iii) in the course of the Company’s risk management;
• (iv) in the course of court proceedings and/or the assertion of legal claims;
• (v) In some occasions, you might have agreed to the processing of your Personal Data, i.e. to share your information with our clients interested in recruiting

• In this case, the processing of your Personal Data is based on your consent, and you have the right to withdraw your consent at any time, and we will stop processing your Personal Data.

  However, the withdrawal of the consent will not affect the lawfulness of the processing based on consent before the withdrawal.

  We will notify you of any material changes to information we collect or to the purposes for which we collect and process it.

Who we share your data with

In general, we do not share your Personal Data.. Further, sometimes, we may need to share some of the above categories of Personal Data with other parties, such as clients interested in recruiting, after obtaining your express consent. The recipient of the data will be bound by confidentiality obligations.

We ensure you that your Personal Data are not transferred to third countries (countries outside the European Economic Area) or to international organizations.

How long we keep your information

We will process and store your Personal Data during the recruitment process. How long we keep your information for will depend on whether your application is successful, and you are employed by us, the nature of the information concerned, the purposes for which it is processed or according to any relevant Directive of the Commissioner of Personal Data Protection.

We will keep recruitment information for no longer than six (6) months, after which it will be destroyed. If there is a clear business reason for keeping recruitment information for longer than six (6) months, we may do so but we will first inform you of this, the longer period for which they will be kept, and get your consent.

If your application is successful, we will only keep the recruitment information that is necessary in relation to your employment.

Please note that the above period might be extended if for legal (such as ongoing procedures) or technical reasons we cannot delete the above information.

Your rights

Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data. You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.

If you have provided consent for the processing of your data, you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.

You have the right to lodge a complaint to the Personal Data Protection Commissioner’s Office if you believe that we did not comply with the requirements of the GDPR with regard to your personal data.

Data Protection Officer

If you have any concerns as to how your data is processed you can contact via email our DPO,  at dpo@uol.ac.cy